> ## Documentation Index
> Fetch the complete documentation index at: https://docs.wazobiamail.com/docs/llms.txt
> Use this file to discover all available pages before exploring further.

# Using your inbox

> Read, send, reply to and organise email in the WazobiaMail inbox from any browser — no technical setup needed.

# Using your inbox

Your WazobiaMail inbox works in any web browser, on a computer, tablet or phone.
Nothing needs to be installed or configured — open the address, sign in, and
start sending mail.

## Sign in

1. Open **[https://webmail.wazobiamail.com](https://webmail.wazobiamail.com)** in your browser.
2. Enter your **email address** (for example `ada@yourcompany.com`).
3. Enter your **mailbox password**, then press **Sign in**.

The mailbox password is the one created when the mailbox was set up — not the
password for your WazobiaMail account dashboard. Lost the password? Anyone who
manages the mailboxes (for your own account, that is you) can reset it from the
dashboard: open **Mailboxes**, find the address, choose **Email client setup**
and use **Reset password**.

> [!TIP]
>
> You can stay signed in on your own computer. Sign out again when using a
> shared or public computer — the sign-out option is behind the profile button
> in the bottom-left corner.

## The inbox at a glance

After signing in you see the **Inbox** on the left, the list of messages in the
middle, and the selected message on the right. The app also has a light theme
and a dark theme.

![The WazobiaMail inbox with folders on the left, the message list in the middle and a selected email with reply, reply all, forward, archive and delete actions on the right](https://mintcdn.com/bonifade-technologies/cx9v-MkchH9WKHTe/images/webmail/mail-inbox.webp?fit=max\&auto=format\&n=cx9v-MkchH9WKHTe\&q=85\&s=5881d40d081338b793a8ea5f9a918175)

The same screen works on a phone browser: the message list and reading pane
rearrange to fit the smaller display, so you can read and answer mail anywhere.

![The WazobiaMail inbox shown at the same time on a laptop and on a phone](https://mintcdn.com/bonifade-technologies/cx9v-MkchH9WKHTe/images/webmail/mail-devices.webp?fit=max\&auto=format\&n=cx9v-MkchH9WKHTe\&q=85\&s=60693e428d59b93a92baa44116b55ef3)

## Read your mail

* Click (or tap) a message in the list to open it in the reading pane.
* Messages you have not read yet appear **bold**, with a dot next to them.
* Attachments appear at the top of the message — click a file to view it, or
  **Download all** to save everything.
* While reading you can choose:
  * **Reply** — answer only to the sender.
  * **Reply All** — answer to everyone on the message.
  * **Forward** — send the message (and its attachments) to someone else.
  * **Archive** — keep the message but move it out of the inbox.
  * **Delete** — move the message to Trash.

There is also a **quick reply box** at the bottom of every message — type a
short answer and press send without opening the full composer.

## Send your first message

1. Select the **compose** (pencil) button.
2. Start typing recipients in **To** — the app suggests addresses from your
   contacts as you type. Use **Cc** to copy someone visibly and **Bcc** to copy
   someone without the other recipients seeing it.
3. Type a **Subject** so the recipient knows what the message is about.
4. Write your message. You can change the font, add headings and lists, insert
   links, and make text bold or italic.
5. Select **Attach** to add files from your device, and **Send** when ready.

![The WazobiaMail compose window with recipient, subject, rich-text toolbar, an @mention contact card, attach, templates, options and send buttons](https://mintcdn.com/bonifade-technologies/cx9v-MkchH9WKHTe/images/webmail/mail-compose.webp?fit=max\&auto=format\&n=cx9v-MkchH9WKHTe\&q=85\&s=fe1ca5dbabf293c2d89bc126a7bc3ea6)

> [!TIP]
>
> Typing `@` followed by a name shows that person's contact card
> inline, so you can grab the right address and share their email, phone number
> or title without leaving the message.

If you need to finish a message later, close the composer — it is saved in
**Drafts** automatically. You can also schedule a message to be sent later; it
waits in **Scheduled** until the chosen time.

## Where messages live

Folders are listed on the left:

| Folder | What it is for |
| - | - |
| **Inbox** | New mail arrives here. |
| **Drafts** | Messages you started but have not sent yet. |
| **Scheduled** | Messages waiting to be sent at their chosen time. |
| **Sent** | Copies of everything you have sent. |
| **Archive** | Messages kept for reference but removed from the inbox. |
| **Spam** or **Junk** | Mail the system thinks is unwanted. |
| **Trash** | Deleted mail, before it is permanently removed. |

If a good message lands in Spam by mistake, drag it back to the Inbox (or open
it and choose **Not spam**) — the filter learns from this.

## Find a message

Type in the **Search** bar at the top of the list — it searches senders,
subject lines and message contents. Press the <kbd>/</kbd> key on a keyboard to
jump straight into search. There is also a filter button next to the search bar
to narrow the list to unread, attachments, starred and similar.

Your **own folders** can be created too — right-click the folder list (or use
its settings button) to add folders such as "Projects" or "Receipts" and drag
messages into them.

![A contact detail view in WazobiaMail showing an email address and phone numbers](https://mintcdn.com/bonifade-technologies/cx9v-MkchH9WKHTe/images/webmail/mail-contacts.webp?fit=max\&auto=format\&n=cx9v-MkchH9WKHTe\&q=85\&s=97438e50ab103d9b1ca38ba709655d78)

Contacts you save appear as suggestions when you compose — manage them under
the contacts icon (the book) in the top-left rail.

## What about the calendar?

The same sign-in also gives you the **Calendar** (the calendar icon in the
top-left rail) for appointments and events, with invitations arriving by email.

![The WazobiaMail week calendar view](https://mintcdn.com/bonifade-technologies/cx9v-MkchH9WKHTe/images/webmail/mail-calendar.webp?fit=max\&auto=format\&n=cx9v-MkchH9WKHTe\&q=85\&s=733ba376185ce38bb364701859323dac)

## Using a different email app instead

Prefer Gmail, Thunderbird, Outlook or Apple Mail for your mail? Your WazobiaMail
address works there too. See [Connect email apps](https://docs.wazobiamail.com/docs/guides/email-apps.md) for
step-by-step settings.

> [card] [Connect email apps](https://docs.wazobiamail.com/docs/guides/email-apps.md)
>
> Use your address in Gmail, Thunderbird, Outlook and Apple Mail.

> [card] [Mail rules](https://docs.wazobiamail.com/docs/guides/rules.md)
>
> Let the inbox file and star mail for you automatically.

> [card] [Calendar, contacts & files](https://docs.wazobiamail.com/docs/guides/calendar.md)
>
> The other apps in the same sign-in. See also [Contacts](https://docs.wazobiamail.com/docs/guides/contacts.md) and [Files](https://docs.wazobiamail.com/docs/guides/files.md).

> [card] [Create host mailboxes](https://docs.wazobiamail.com/docs/guides/mailboxes.md)
>
> Set up addresses like [you@yourcompany.com](mailto:you@yourcompany.com) and [support@yourcompany.com](mailto:support@yourcompany.com).

> [!WARNING]
>
> A message is accepted for sending the moment you press Send, but delivery to
> the recipient's inbox depends on their provider. Spam folders, full mailboxes
> and invalid addresses are outside any provider's control — if an important
> message does not arrive, ask the recipient to check their junk folder or
> contact [support](https://docs.wazobiamail.com/docs/guides/support.md).


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