> ## Documentation Index
> Fetch the complete documentation index at: https://docs.wazobiamail.com/docs/llms.txt
> Use this file to discover all available pages before exploring further.

# Files & documents

> WazobiaMail's built-in file space — upload, organise, preview, share and edit documents with your team, in the same app as your mail.

# Files & documents

Besides a mailbox, every WazobiaMail account has its own **Files** space: a
secure place to keep documents with the same sign-in as your email. Save
contracts, images and spreadsheets there, open them from any device, and share
them by a simple link. Open the space from the **folders** (files) icon at the
top of the left rail.

## What it does

* **Upload** files from your computer by dragging them straight into the file
  list (or choose **Upload**; many phones let you upload straight from the
  camera roll).
* **Organise** into folders — create, rename, and nest them; drag to move.
* **Preview without opening another app**: PDFs, pictures (with zoom), emails
  saved as `.eml`, and office documents.
* **Download** a single file, or select several and download them together as
  one ZIP archive.
* **Edit office documents online** — when your administrator has enabled the
  built-in document editor, a document opens straight in the browser window
  for editing.
* **Search** by name across every folder.

Each file keeps a **details panel** (name, size, last-changed date) with the
actions on it: open, rename, move, download, share or delete.

## Share a file with someone

Sharing means a link, not an attachment:

1. Select the file and choose **Share**.
2. Choose whether the people with the link can view or edit.
3. Copy the link into the mail or message.

People with the link open it in their browser — they need no WazobiaMail
account. If you share a whole folder, you can manage or take back the share
later from the same panel, and shared links appear as notifications when they
change.

The receiving side is easy too: when someone shares a file with *you*, you get
a notification in the app and the shared item appears in your sidebar.

## Attach from Files when composing

Writing a message and need one of your files? In the composer choose
**Attach → from Files** and pick the document — no need to search the hard
drive first. Conversely, an attachment in a message can be saved straight into
your Files space from the reading pane.

> [!WARNING]
>
> The Files space counts against your plan's storage allowance — the same
> meter that measures mailbox storage. Large video files fill it fastest;
> check remaining space in the dashboard and clear old files you no longer
> need.

## Save email into Files

Behind any message you want to keep as a document, use the reading pane menu to
save it as an `.eml` file — the complete message with attachments lands in
Files, where it previews exactly like it did in the mail window. Ideal for
closing a finished project folder and keeping the whole correspondence in one
place.

> [card] [Using your inbox](https://docs.wazobiamail.com/docs/guides/using-your-inbox.md)
>
> Sending and reading, attachments included.

> [card] [Hosted mailboxes](https://docs.wazobiamail.com/docs/guides/mailboxes.md)
>
> Inboxes on your own domain, managed from the dashboard.


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